Technology Department News

Gmail Syncing

As you are well aware, we are syncing information from the old Exchange system to the new Gmail system. Here is an update on where we are with the process. We are currently running 14 different sync instances. This means that we have 14 different “pipes” connected up and running.

Here is the status of these 14 sync instances:

  1. status: COMPLETE
  2. status: RUNNING/Migrating (84%, 84%, 52%) file 1a (300 users)
  3. status: RUNNING/Migrating (82%, 81%, 54%) file 1b (300 users)
  4. status: RUNNING/Migrating (95%, 93%, 78%) file 2a (300 users)
  5. status: RUNNING/Migrating (83%, 84%, 57%) file 2b (300 users)
  6. status: COMPLETE                                           file Priority
  7. status: RUNNING/Migrating (76%, 61%, 54%) file 3a (300 users)
  8. status: COMPLETE                                           file 4a (266 users)
  9. status: RUNNING/Migrating (83%, 98%, 66%) file 4b (300 users)
  10. status: COMPLETE                                            file 5a (250 users)
  11. status: RUNNING/Migrating (84%, 97%, 65%) file 3b (300 users)
  12. status: COMPLETE (100%, 100%, 100%)         file leftover1 (20 users)
  13. status: RUNNING/Migrating (100%, 100%, 91%) file 5b-2 (100 users)
  14. status: COMPLETE                                            file leftover2 (20 users)
  15. status: COMPLETE                                            file leftover3 (20 users)
  16. status: COMPLETE                                            file 5b-1 (100 users)

*The percentages indicate the amount of Contacts, Calendar, and Email that has been through the sync process. Thus, instance #2 has 84% of the Contacts synced, 84% of the Calendar items synced and 52% of the email items synced.

Why does this take so long?

All of the items are being translated from the proprietary MicroSoft format to  open standards. Additionally, we have a lot of “stuff”. We are transferring everything that users have saved (and not deleted). We have no way of prioritizing that important email from the Technology Director over the advertisement from Sears Portrait Studio. That is, if you saved (or didn’t delete) the Sear’s Portrait Studio email, we are syncing that to the Gmail account.

When will this be complete?

The short answer, when it is done. There are far too many variables for us to have an exact date. We hope that it is before students return.